Building Strong Churches. Empowering Youth. Transforming Communities.

Legion Church ("Legion Church," "we," "us," or "our") is committed to protecting the privacy of all individuals who interact with our programs, website, and services. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information.

Effective date: September 19, 2026. This policy applies to all personal information collected through our website at calvary.us, our registration forms, and any related services.

Information We Collect

We may collect the following categories of personal information:

• Identity data: full name, preferred name, date of birth, age
• Contact data: email address, phone number, home address
• Family data: parent/guardian name, relationship, emergency contact details
• Health data: allergies, medical conditions, current medications
• Program data: program interests, skills, transportation preferences
• Consent records: photo release decisions, signed consents, e-signatures
• Communication preferences: preferred contact method, update opt-in status

How We Use Your Information

• To process and manage youth program registrations
• To communicate program updates, schedules, and event information
• To ensure the health and safety of participants
• To plan and prioritize physical program locations based on demand
• To fulfill legal and safeguarding obligations
• To improve our programs and services

Sharing of Information

We do not sell, rent, or trade your personal information to third parties. We may share information with trusted service providers who assist in operating our programs, subject to strict confidentiality agreements. We may also disclose information where required by law or to protect the safety of a child or individual.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. All registration data is stored in a secure database with access restricted to authorized personnel only.

Your Rights

You have the right to access, correct, or request deletion of your personal information, subject to our legal retention obligations. To exercise these rights, please contact us at alex@legionchurch.com.

Contact

For questions about this Privacy Policy, please contact us at alex@legionchurch.com or write to: Legion Church, Pinellas County, Florida.

Effective Date: September 19, 2026

Our Commitment

Legion Church believes every child and young person deserves a safe, supportive, and respectful environment. Protecting children is a core responsibility of our ministry. We are committed to preventing abuse, neglect, bullying, exploitation, harassment, and any conduct that could place a child or vulnerable person at risk.

All staff, volunteers, mentors, leaders, and contractors serving youth are expected to uphold this policy.

Purpose

The purpose of this policy is to:

• Protect children and youth involved in Legion Church activities.
• Promote safe ministry practices.
• Establish clear standards for staff and volunteers.
• Ensure concerns are addressed promptly and appropriately.
• Foster a culture of accountability and trust.

Scope

This policy applies to:

• Employees
• Volunteers
• Ministry leaders
• Mentors
• Contractors
• Program facilitators
• Guest speakers interacting directly with youth

The policy covers:

• In-person programs
• Virtual programs
• Camps
• Community service projects
• Educational events
• Church-sponsored activities

Screening and Background Checks

Individuals serving directly with minors may be required to:

• Complete an application process
• Provide references
• Participate in interviews
• Complete safeguarding training
• Pass criminal background screening when permitted by applicable law

Legion Church reserves the right to deny participation to any individual who poses a risk to participants.

Standards of Conduct

Adults serving youth must:

Always

• Treat participants with dignity and respect.
• Use appropriate language and behavior.
• Conduct themselves as positive role models.
• Maintain professional boundaries.
• Follow supervision guidelines.

Never

• Engage in abusive, threatening, humiliating, or degrading behavior.
• Use inappropriate language, jokes, or content.
• Engage in physical punishment.
• Be under the influence of drugs or alcohol while supervising youth.
• Develop inappropriate personal relationships with participants.
• Engage in any form of sexual misconduct.

Two-Adult Leadership Guideline

Whenever reasonably possible:

• At least two approved adults should be present during youth activities.
• One-on-one situations should be limited and observable.
• Private meetings should occur in open, visible, and appropriate settings.

This measure helps protect both youth participants and adult leaders.

Transportation Safety

Legion Church may establish transportation procedures that include:

• Parent authorization
• Approved drivers
• Adequate insurance coverage
• Emergency contact availability
• Compliance with applicable safety regulations

No unauthorized transportation of minors is permitted.

Digital Communication & Online Safety

When communicating electronically with youth:

• Communication should remain professional and program-related.
• Parents may be copied on communications involving minors when appropriate.
• Official ministry platforms should be used whenever possible.
• Online meetings should be supervised and conducted through approved platforms.

Cyberbullying, harassment, or inappropriate communication is prohibited.

Anti-Bullying Policy

Legion Church has zero tolerance for:

• Bullying
• Harassment
• Discrimination
• Intimidation
• Hate-based conduct
• Retaliation

All participants are expected to contribute to a positive and welcoming environment.

Reporting Concerns

Any suspected abuse, neglect, harassment, exploitation, bullying, or safety violations must be reported immediately to designated church leadership.

Reports will be reviewed promptly and handled according to applicable legal requirements and safeguarding procedures. Retaliation against any person who reports concerns in good faith is strictly prohibited.

Response Procedures

Upon receiving a safety concern, Legion Church may:

• Assess immediate risks
• Ensure participant safety
• Document concerns
• Notify appropriate leadership
• Consult legal or professional advisors when necessary
• Cooperate with governmental authorities when legally required

Parent Partnership

Parents and guardians are essential partners in protecting youth. Legion Church encourages parents to:

• Review policies regularly
• Communicate concerns promptly
• Participate in family events
• Support safe ministry practices

Our Commitment to Healthy Youth Development

Legion Church seeks not only to protect youth from harm but to help them thrive. Our programs are designed to foster:

• Character
• Leadership
• Compassion
• Emotional wellness
• Creativity
• Service
• Purpose
• Community engagement

By creating safe environments and positive relationships, we strive to help young people build confidence, resilience, and hope for the future.

Contact Information

Safeguarding Officer — Legion Church

Email: safeguarding@legionchurch.org

Legion Church may photograph or video-record participants during program events for use in promotional materials, social media, newsletters, and other communications that support our mission.

Consent for photo and media use is collected during the youth registration process. Parents and guardians may authorize or decline this use at the time of registration. A decision to decline will not affect a child's eligibility to participate in any program.

Images and recordings will never include a minor's full name, home address, school name, or other identifying information in any public-facing material. If you wish to withdraw your consent at any time, please contact us at alex@legionchurch.com.

Legion Church retains personal information collected through youth program registrations for a period of eight (8) years from the date of submission. This retention period supports our legal, safeguarding, and operational obligations, including the ability to respond to any concerns or inquiries that may arise after a program concludes.

Retention Schedule

• Youth registration records: 8 years from date of submission
• Consent and e-signature records: 8 years from date of submission
• Medical and emergency contact information: 8 years from date of submission
• Photo/media release decisions: 8 years from date of submission

Secure Deletion

At the end of the applicable retention period, personal data is securely deleted or anonymized in accordance with applicable data protection standards. We do not retain data beyond what is necessary for the purposes for which it was collected.

Requests for Early Deletion

You may request early deletion of your personal data by contacting us at alex@legionchurch.com. Please note that we may be required to retain certain records to fulfill legal or safeguarding obligations, even where a deletion request is made.

By accessing the Legion Church website (legionchurch.com) or submitting a registration form, you agree to the following terms. Please read them carefully.

Use of This Website

This website is provided for informational purposes and to facilitate program registration. You agree not to use this website for any unlawful purpose or in any way that could damage, disable, or impair the site or interfere with any other party's use of the site.

Accuracy of Information

By submitting a registration form, you confirm that all information provided is accurate and complete to the best of your knowledge. Providing false or misleading information may result in the cancellation of a registration.

Intellectual Property

All content on this website, including text, images, logos, and program materials, is the property of Legion Church or its licensors and is protected by applicable intellectual property laws. You may not reproduce, distribute, or use any content without prior written permission.

Limitation of Liability

Legion Church makes no warranties, express or implied, regarding the accuracy or completeness of information on this website. To the fullest extent permitted by law, we are not liable for any damages arising from your use of this website or participation in our programs.

Changes to These Terms

We reserve the right to update these Terms of Use at any time. Continued use of this website following any changes constitutes your acceptance of the revised terms.

Governing Law

These Terms of Use are governed by the laws of the State of Florida, United States. Any disputes arising under these terms shall be subject to the exclusive jurisdiction of the courts of Pinellas County, Florida.